Archives & Information Management

Bringing Order Out of Chaos

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corporations successfully utilized HAI for professional archival services

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nonprofit associations and institutions utilized HAI for professional archival services

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federal agencies successfully utilized HAI for professional archival services

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congressional offices provided with HAI records management and legacy preservation services

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Frequently Asked Questions

Many of our clients aren’t trained archivists or collections managers. They don’t yet have a formal archival program set up in their organizations. That’s what we’re here for. When you reach out to us, we’ll get to know you and your collections. We will discuss a menu of possible next steps and outcomes, without all the jargon.

Collections Assessments and Lifecycle Planning

A crucial first step in gaining control over your historical and digital collections is to comprehensively understand your collection’s content and develop plans for its future management, use, and access.

HAI’s expert team of archivists, records managers, and collections managers will work with you to evaluate the current state of your collections. A complete assessment will identify gaps in your current program, highlight immediate needs, and allow our team to deliver prioritized recommendations for future activities to ensure that your collections are adequately preserved, accessible, and effectively managed.

HAI Collections Assessment and Lifecycle Planning services include:

  • Collections inventories
  • Environmental and storage condition reports
  • Best practices gaps reports
  • Prioritized action plans
  • Policy development and program planning

Archival Services

Your archive serves as a vital resource for collective memory. Successful archives programs keep historical and born-digital records well organized, preserved, and described for ease of access and use.

Whether you have a large collection of corporate memorabilia, a prominent family’s historical manuscripts and papers, a government office’s electronic records, a legal firm’s legacy paper records, or anything in between, our team of professional archivists will create a tailored, actionable approach to help you reach your goals.

HAI Archival Services include:

  • Collections assessments
  • Archival organization and processing
  • Cataloging
  • Web archiving
  • Digital preservation
  • Policy development and program planning
  • Collections Management System (CMS) consulting
  • Digital Asset Management System (DAMS) consulting
  • Project management
  • Staffing support
  • Training
  • Grant assistance

Collections Management

Your collections have value, but to make the best use of them, you need to know exactly what you have and where it is.

Our museum professionals provide hands-on expertise to help you gain greater intellectual control over your collections. When you’re facing projects that are not routine, we can help you expertly plan for and navigate them. With our trusted conservation and transportation partners, we can help you get your collections in a better state than when you began.

HAI Collections Management services include:

  • Collections assessments
  • Collections inventories
  • Object cataloging
  • Policy development and program planning
  • Program management
  • Collections Management System (CMS) consulting
  • Digital Asset Management System (DAMS) consulting
  • Collections relocation planning and tracking
  • Project management
  • Staffing support
  • Training
  • Grant assistance
  • Preservation recommendations

Records Management and Information Governance

Effectively managed records are a key component to an effectively managed organization that encourages compliance, mitigates risk, and ensures that valuable information and knowledge is maintained.

HAI’s records managers and information professionals will partner with your team to assess your current records management and information governance programs at an enterprise scale to provide tailored, prioritized feedback and policies; implement records disposition; and train your organization for long-term excellence.

HAI Records Management and Information Governance services include:

  • RM and IM program assessments
  • Data hygiene assessments
  • Retention schedule creation
  • File plan creation
  • Records disposition assistance
  • Project management
  • Staffing support
  • Training

Digitization Services

Our clients are increasingly choosing to digitize their records to increase access, aid in preservation, create a cache of digital content to use in digital exhibits or brand initiatives, and comply with federal records management and transfer mandates.

Whatever your digitization goal, we combine the professional expertise of our archivists’, records managers’, and project managers’  with our strategic partnerships with digitization and digital preservation vendors to ensure that your records are digitized to industry standard and best practices.

HAI Digitization services include:

  • Strategic planning
  • Selection assistance
  • Metadata creation
  • Project management and coordination
  • Quality assurance
  • Grant assistance