Archives & Information Management

Bringing Order Out of Chaos

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corporations successfully utilized HAI for professional archival services

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nonprofit associations and institutions utilized HAI for professional archival services

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federal agencies successfully utilized HAI for professional archival services

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congressional offices provided with HAI records management and legacy preservation services

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Frequently Asked Questions

Many of our clients aren’t trained archivists or collections managers. They don’t yet have a formal archival program set up in their organizations. That’s what we’re here for. When you reach out to us, we’ll get to know you and your collections. We will discuss a menu of possible next steps and outcomes, without all the jargon.

Collections Assessments and Lifecycle Planning

A crucial first step in gaining control over your historical and digital collections is to comprehensively understand your collection’s content and develop plans for its future management, use, and access.

HAI’s expert team of archivists, records managers, and collections managers will work with you to evaluate the current state of your collections. A complete assessment will identify gaps in your current program, highlight immediate needs, and allow our team to deliver prioritized recommendations for future activities to ensure that your collections are adequately preserved, accessible, and effectively managed.

Our collections assessment and lifecycle planning services include

  • Collections inventories
  • Environmental and storage condition reports
  • Best practices gaps reports
  • Prioritized action plans
  • Policy development and program planning

Archival Services

Your archive serves as a vital resource for collective memory. Successful archives programs keep historical and born-digital records well organized, preserved, and described for ease of access and use.

Whether you have a large collection of corporate memorabilia, a prominent family’s historical manuscripts and papers, a government office’s electronic records, a legal firm’s legacy paper records, or anything in between, our team of professional archivists will create a tailored, actionable approach to help you reach your goals.

Our archival services include

  • Collections assessments
  • Archival organization and processing
  • Cataloging
  • Web archiving
  • Digital preservation
  • Policy development and program planning
  • Collections Management System (CMS) consulting
  • Digital Asset Management System (DAMS) consulting
  • Project management
  • Staffing support
  • Training
  • Grant assistance

Collections Management

Your collections have value, but to make the best use of them, you need to know exactly what you have and where it is.

Our museum professionals provide hands-on expertise to help you gain greater intellectual control over your collections. When you’re facing projects that are not routine, we can help you expertly plan for and navigate them. With our trusted conservation and transportation partners, we can help you get your collections in a better state than when you began.

Our collections management services include:

  • Collections assessments
  • Collections inventories
  • Object cataloging
  • Policy development and program planning
  • Program management
  • Collections Management System (CMS) consulting
  • Digital Asset Management System (DAMS) consulting
  • Collections relocation planning and tracking
  • Project management
  • Staffing support
  • Training
  • Grant assistance
  • Preservation recommendations

Records Management and Information Governance

Effectively managed records are a key component to an effectively managed organization that encourages compliance, mitigates risk, and ensures that valuable information and knowledge is maintained.

HAI’s records managers and information professionals will partner with your team to assess your current records management and information governance programs at an enterprise scale to provide tailored, prioritized feedback and policies; implement records disposition; and train your organization for long-term excellence.

Our records management and information governance services include:

  • RM and IM program assessments
  • Data hygiene assessments
  • Retention schedule creation
  • File plan creation
  • Records disposition assistance
  • Project management
  • Staffing support
  • Training

Digitization Services

Our clients are increasingly choosing to digitize their records to increase access, aid in preservation, create a cache of digital content to use in digital exhibits or brand initiatives, and comply with federal records management and transfer mandates.

Whatever your digitization goal, we combine the professional expertise of our archivists’, records managers’, and project managers’  with our strategic partnerships with digitization and digital preservation vendors to ensure that your records are digitized to industry standard and best practices.

Our digitization services include

  • Strategic planning
  • Selection assistance
  • Metadata creation
  • Project management and coordination
  • Quality assurance
  • Grant assistance

Slide "Without the help of History Associates, it might have taken years – rather than weeks – to make these papers available to the public.”

Leon Miller
Head, Louisiana Research Collection (LaRC), Tulane University
Slide “Our partnership with History Associates provides the foundation to preserve and share the Navy Nurse Corps traditions and legacy. The HAI team took great care to facilitate our goals from the initial assessment and proposal for inventory control and rehousing to cataloging new items and ensuring that our members have an online portal to view the items."

Kim Lyons
Executive Director, Navy Nurse Corps Association
Slide "I have nothing but great things to say about History Associates. Everything, in my view, was a 10! Your entire staff was wonderful to work with as well as being top professionals when it came to setting up the process and dealing with the material."

Jane MacLennan
Gerard B. Lambert Foundation
Slide "The Museum spaces that History Associates worked on are in a far better organizational and conditional state than before they started, and the team was a pleasure to work with."

Clayton Harper
American Merchant Marine Museum
Slide "The advice, expertise, and workflow that History Associates staff provided has enabled us to more confidently process born digital materials according to developing best practices. As a result of their work we are now in a much better position going forward to manage our digital holdings."

Marc Levitt
Fmr. Director of Archives, Robert C. Byrd Center for Legislative Studies
Slide "HAI is a valuable partner in our efforts to preserve and share our archives and history with Baylor School’s current, past, and prospective students, families, and community members. We now have a real plan for safeguarding our historical archives and creating digital immersive experiences that create modern, meaningful connections with our school."

Emmie Treadwell
Director of Strategic Initiatives, Baylor School – Chattanooga, TN