Found Money: A Business Case for an Off-Site Records Storage Audit
Could you save money in off-site storage fees?
Download our free report “Found Money: A Business Case for an Off-Site Records Storage Audit” and learn how one client saved over $43,000 in storage costs.
Records kept in storage can accumulate over time if they are not properly managed and destroyed according to their retention schedules. History Associates provides strategic archival advice to numerous corporate, government, and not-for-profit organizations. In our experience, a periodic audit of off-site records can provide answers to common questions such as:
What is in storage?
An audit can provide an accurate listing of pallet or box contents
Who sent it there?
An audit can update what business unit is responsible for records stored
Do you need to store it?
An audit can check stored records against your retention schedule to determine whether you still need to keep them.
Download our free report, “Found Money: A Business Case for an Off-Site Records Storage Audit,” which outlines the benefits of conducting a periodic storage audit and describes an example of how one company was able to realize significant savings.
Topics covered include:
- The benefits of off-site storage
- What is measured is treasured
- Storage audits and their role in records management
- Conducting a records audit
- Case study: how one company realized significant savings on off-site storage
- Cost-benefit analysis: the compounding costs of informal off-site storage
A storage audit is a good way to determine if you are paying for records storage you don’t need, but it also has the added benefit of creating an updated, verified inventory of the materials in storage. This allows for a faster location and retrieval of requested documents and a more organized means for the ongoing destruction of records according to their retention schedules.
Start making your case for conducting your own storage audit. Download our free report “Found Money: A Business Case for an Off-Site Records Storage Audit” and get started today!