How to Start Your Records Digitization Project

By the summer of 2024, the National Archives and Records Administration (NARA) will manage and retain permanent and temporary federal agency records only in digital form. No more paper record transfers to your local Records Center! Is your agency ready?

Digitization is critical and deserves due diligence—a thoughtful, proactive digitization initiative protects and preserves vital resources essential to our democracy. With 2022 fast approaching, government agencies face a massive challenge. Converting millions of paper documents into digital files will require tremendous organization, technical know-how, and stakeholder buy-in—not to mention the equipment, software, electronic storage space, and personnel to get it done

To help your organization navigate the digitization process, we’ve partnered with the team at Preservica—pioneers of award-winning digital preservation software—to create a comprehensive strategy guide that informs this process from beginning to end. The digital transformation roadmap described in the guide is relevant to government agencies, associations and institutions, and corporations alike. HAI has worked with clients like the National Park Service, the American Battle Monuments Commission, the LA County Department of Public Works, the National Congress of American Indians, and Texas A&M University-Corpus Christi to develop and implement custom roadmaps tailored to their particular goals, challenges, and collections.

There’s a lot more to digitization than scanning. Our roadmap lays out the process in detail.

The strategy guide walks through each phase of the roadmap in detail: evaluation, processing, conversion, and digital preservation. Along the way, we offer insights to help achieve a successful, effective digitization initiative—and secure the internal support you’ll need to make it happen. See our recent press release for more details about our services.

In today’s ever-shifting climate, getting started can be more difficult than ever. HAI offers digitization consultations to help you kick-start the process. Contact us today to start the conversation.

Digitizing Government Agency Records: Your Strategy Guide for Digital Transformation

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Addison Williams

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