Access Expert Know-How with the Ease and Efficiency of Outsourcing.
Combining Expert Know-How You Need for Archival Collections and Historical Research Programs with the Ease of Access and Efficiency Through Outsourcing.
Think of HAI as your organization's 'embedded' archivists, historians and collections managers. Be confident in our ability to seamlessly integrate with your team to accomplish the program goals and objectives critical for your business growth.
HAI-as-a-Service addresses the needs of corporations, institutions, associations, and government agencies at the federal, state, and local levels through a flexible and fit-for-purpose retainer-based consultative delivery model. This model embeds the expertise and resource capacity you need without the burden of long-term overhead. Whether you are conducting a talent search for a role within your organization and need interim support to keep initiatives moving or prefer an outsourced expert resource, HAI can address your unique needs and timeline.
We work with our clients to define a monthly retainer for ongoing access to HAI's historical, archival, and research expertise. HAI helps ensure consistent support for long-term projects like historical research, anniversaries, storytelling initiatives, or archival management.
Bryan Long
Sales Manager
blong@historyassociates.com
560.250.7868
Let’s work together to create meaningful solutions that bring history to life.
Interested in learning more about our professional services or scheduling a consultative call?
We take the time to listen and help you make smart decisions that best meet your needs.
Contact us to discuss your needs, timing, and objectives, and we'll create a delivery model and pricing proposal that is fit for purpose and delivers the confidence and quality outcomes you require.
- Tailored Research and Archival Support
- Archival Strategy and Recommendations for Digitization and Publicizing Collections
- Development of Corporate Histories, Content, Timelines, and Marketing Materials
- Quick-Turn Research for Campaigns, Speeches, or Marketing Materials
- On-Demand Consultants and Historical Insights
- Archival Management Support
- Program and Project Management
- Taxonomy and Metadata Consulting
- Recruiting and Placement Services
- Supplemental Expert Staffing and Resources
Expert-driven archival, research, and heritage services—on demand.
Not sure how your organization could benefit from HAI-as-a-Service?
We get it. That's why HAI is proud to offer clients a block of our expert services as a trial to experience HAI-as-a-Service when your team is ready. Ask us about our flexible and fit-for-purpose retainer-based consultative delivery model.
Questions about HAI-as-a-Service?
Please see our HAI-as-a-Service Frequently Asked Questions on this page for answers to actual clients' questions and concerns or contact HAI to discuss your organization's specific needs.
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HAI's 2026 AI Signature Research ReportIn Case You Missed It
Our History
45 Years of Turning History Into Insight
Signature Research Report
Pressures, Possibilities & Precautions
Heritage Is A Strategic Asset
The Heritage Advantage CoLab
celebrate America's 250th
A Tribute to America's Systems
The Power of Proactive Preservation
A Strategic Call to Invest in Resilience
Tailored Research and Archival Support
Understand and prioritize your archival holdings with expert assessments and ongoing research.Managing your archive requires more than just storage—it demands strategic oversight and regular attention. HAI’s professionals offer collection assessments and ongoing content support to help you identify, describe, and organize archival materials that align with your organization's priorities. From fact-checking and background research to developing content for internal or external audiences, our team ensures your collections are usable, accessible, and aligned with your strategic goals.
- Archival assessments
- Contextual and historical research
- Content development for blogs, exhibits, or reports
- Descriptive metadata support
Archival Strategy and Recommendations for Digitization and Publicizing Collections
Establish governance and long-term sustainability through smart archival policies and workflows.A strong archival program begins with clarity around roles, responsibilities, and procedures. HAI helps clients document and develop policies that guide sustainable management and future digitization efforts. We collaborate with your internal team to build strategic frameworks that support access, security, and long-term stewardship—ensuring your collection remains both relevant and protected.
- Mission statements
- Collection development policies
- Archival workflow manuals
- Accessioning guidelines
- Deaccessioning policies
- Access and use policies
- Customized templates and tools
Development of Corporate Histories, Content, Timelines, and Marketing Materials
Arrange, describe, and present your archives for storytelling, usability, and public engagement.Preserving your institutional legacy isn’t just about saving materials—it’s about making them meaningful and accessible. HAI’s experts help clients bring their history to life through well-organized narratives, visual timelines, and branded collateral. Whether you're preparing for a milestone anniversary, launching a digital exhibit, or developing thought leadership materials, we tailor the content and format to engage your audience and elevate your story.
- Corporate timelines
- Commemorative books or microsites
- Internal presentations or speeches
- Branded exhibit content
- Video scripts or visual storytelling frameworks
On-Demand Consultants and Historical Insights
Get expert input exactly when you need it most.Whether you're planning an executive speech, designing a historical display, or responding to an internal inquiry, HAI is available for real-time consultation. Our experts offer practical, historically grounded guidance to help you make informed decisions on the spot—rooted in deep archival and contextual knowledge.
- Live brainstorming sessions
- Input on narrative framing or historical accuracy
- Interpretation of archival records
- Advice on public or internal storytelling
Quick-Turn Research for Campaigns, Speeches, or Marketing Materials
Deliver high-impact messaging with historically informed research.When deadlines are tight and accuracy matters, HAI provides rapid-response research to fuel compelling campaigns, speeches, and branded content. From historical anecdotes to milestone highlights, we help you uncover meaningful details that enrich your message and connect with your audience.
- Leadership messaging for conferences or town halls
- Anniversary marketing campaigns
- Executive presentations
- Mission-aligned social media or press content
Archival Management Support
Implement best practices and systems to safeguard your collections.HAI helps you organize, structure, and care for your archives with expert-driven support tailored to your collections. From inventory management to setting up retention policies, we provide the operational guidance needed to maintain an efficient and accessible archival system—whether digital, physical, or hybrid.
- Cataloging and processing collections
- Archival software recommendations
- Policy creation for access, retention, and preservation
- On-site or virtual archival project management
Program and Project Management
Comprehensive Program and Project Management for Historical Initiatives- Records management policy
- Records retention schedule
- File plans
- Workflows
- Staff training and support
Taxonomy and Metadata Consulting
Structured Data for Seamless Organization and Discovery
Recruiting and Placement Services
Connecting Organizations with Exceptional Research Expertise
Supplemental Expert Staffing and Resources
Get On-Demand Archival Expertise with Flexible Staffing SolutionsAn effective archival program requires regular and ongoing maintenance, but hiring a full-time archivist may not fit in your budget or staffing capabilities. By embedding a dedicated HAI archivist in your organization, you will benefit from the technical expertise of our collaborative and diverse team of archivists. Tasks can range from day-to-day maintenance to specific projects or initiatives. You can select the level of support you need—whether that’s 16 or 160 hours per month. We’re on call for you.
HAI News & Insights
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June 25, 2026
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With HAI-as-a-Service, you gain priority access to HAI's experts, predictable costs, and sustained progress for long-term initiatives.
Here’s how our embedded expert model delivers value:
