HAI (History Associates Inc.) is actively recruiting qualified individuals with experience in surveying, arranging, preserving, and describing archives, including paper documents, audiovisual, photographic, and digital materials.

HAI is a respected organization in the archives field known for employing experienced archivists and historians who go above and beyond to meet our client’s needs. For a third year in a row, HAI has been named as a Great Place to Work!

If you love archives and history and meet the requirements below, HAI may be the place for you! 

The archivist will be based at History Associates’ Rockville, MD office as part of a diverse team of archivists, collections managers, and historians. Some project work may occur at off-site locations within a 35mile radius of the Rockville office.  Occasional short-term, long-distance travel may be required.

This position is full-time; 40 hours per week and includes a competitive salary and excellent benefits package including paid holidays; annual and sick leave; medical, dental, life, and disability insurance; and a 401(k)-profit sharing and a 4-day workweek.


The archivist will work on a variety of archival projects as needed; work may include the following:

  • Surveying large groups of unorganized materials with an eye to making appraisal and arrangement decisions based on client needs and requirements, as well as archival best practice.
  • Writing processing plans that will include a hierarchical organization schema, required preservation activities, and arrangement and description specifications.
  • Arranging and rehousing collections according to the processing plan created by the archivist and in accordance with standard processing approaches (including MPLP).
  • Describing archival materials using various cataloging systems; creating finding aids that are EAD and DACS compliant.
  • Assessing archival materials to report findings and make recommendations for improved management, preservation, and use of the archives.

Education Requirements:

Master’s degree in library science, history, or related discipline with a concentration in archival studies or archival courses, seminars, internships, or relevant practical experience.  

Certification by the Academy of Certified Archivists and/or Digital Archives Specialist (DAS) credentials are preferred.

Experience Requirements:

  • At least one year of demonstrated experience arranging and describing archival records in a variety of formats and media types.
  • Demonstrated knowledge of professional archival methods and practices.
  • Experience identifying problems and implementing recommendations for their solution.
  • Ability to work independently and exercise discretion, initiative, and judgment.
  • Demonstrated experience appraising records for archival value.
  • Proven experience working under strict deadlines.
  • Strong written and verbal communication skills.
  • Experience effectively working in both independent and team environments.
  • Experience working with three-dimensional object collections preferred though not required.
  • Comprehensive understanding and demonstrated use of tools and programs available for surveying and processing electronic records preferred though not required.

Preferred Experience:

  • Demonstrated practical knowledge of archival policies and procedures
  • Strong written and verbal communication

To Apply:

Qualified applicants should submit a cover letter, resume, (unofficial) transcripts, and the names and contact information, including email addresses, of three references to:

History Associates Incorporated

Attn: Doris Miles, Vice-President HR

300 N. Stonestreet Avenue

Rockville, MD 20850

Email: dmiles@historyassociates.com


History Associates is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.