Purposeful Archives, Impactful Solutions.
HAI Archives Consultants Will Help You Manage and Leverage Your Collections.
Your archive holds valuable insights that can drive innovation, support transparency, and preserve your legacy. We're here to help you unlock its full potential—whether you're a business, nonprofit, or institution.
Our team of professional archivists applies best practices and innovative tools to help you organize, manage, and leverage your archive. We prioritize your goals and respect your constraints to create a customized approach to every project.
By the Numbers:
Corporations have successfully utilized HAI for professional archival services
Congressional offices provided with HAI records management and legacy preservation services
Nonprofit associations and institutions have utilized HAI for professional archival services
Megan O'Hern-Crook
Director of Archives and Information Management
mohern@historyassociates.com
301.279.9697
Brandon Werts
Assistant Director of Archives and Information Management
bwerts@historyassociates.com
301.279.9697
Let’s work together to create meaningful solutions that bring history to life.
Interested in learning more about our professional services or scheduling a consultative call?
We take the time to listen and help you make smart decisions that best meet your needs.
Preserve and organize your historical collections with innovative archival solutions.
Questions about HAI Archival Services and Digitization?
Archival Services & Digitization FAQs
Many of our clients aren’t trained archivists and they don’t yet have a formal archival program set up. That’s what we’re here for. When you reach out to us, we’ll get to know you and your archive and we will discuss a menu of possible next steps and outcomes.
Pressures, Possibilities, and Precautions
HAI's 2026 AI Signature Research Report
Unlock Your Collections’ Full Potential — with HAI and PastView
Bring your history to life and make it work harder for your mission. HAI’s archival expertise and PastView’s powerful digital platform give you a seamless path from preservation to public engagement — all in one integrated solution.
- Digitize and organize your collections with expert precision
- Publish and share stories through an intuitive, accessible platform
- Grow engagement and revenue with interactive, searchable experiences
Ready to See What’s Possible?
Let's explore how HAI and PastView can elevate your collections. No pressure–Just a conversation about your goals and what’s possible.
book a demo today!
Built for Corporate Brands, Archives, Academic, and Cultural Institutions • Secure, Scalable, and Future‑Ready Heritage Tech • Human‑Guided AI + Proven Expertise
HAI News & Insights
August 28, 2025
Let’s Talk Tech in Preservation: A Roundtable for the Future
August 4, 2025
Legal Challenges in Copyright and AI: An Archivist’s View
April 23, 2025
A Call to Action: Proactive Preparation and Preservation
Our Services
Collections Assessment
Understand and Prioritize Your Archival Holdings with a Professional Collections AssessmentA crucial component of managing your archive is comprehensively understanding the archive and developing plans for its future management, use, and access. During an assessment, HAI’s professional archivists will evaluate the current state of your archive, identify gaps, highlight immediate needs, and develop prioritized recommendations for future activities. An assessment will provide direction to help your archive align with your mission and strategic goals.
Policy, Program & Lifecycle Management
Establish Archival Governance with Policies that Ensure Long-Term SustainabilityDocumenting roles, responsibilities, and workflows for managing your archive is essential to a sustainable archival program. HAI’s professional archivists will work with your archive and your stakeholders to develop needed policy documents.
- Mission statement
- Collections development policy
- Archival processing manual
- Cataloging manual
- Acquisitions policy
- Accessioning and deaccessioning guidelines
- Access policy
- Templates
Archival Organization & Processing
Arrange, Describe, and Preserve Archives for Maximum Usability and AccessArchival processing is a vital activity that ensures the preservation and accessibility of your archive for future generations. It involves a series of tasks undertaken by HAI’s professional archivists to arrange (organize), describe, and preserve your archive in a structured and meaningful way. Through archival processing, archivists enable researchers, staff, or the public to explore your archive.
Cataloging
Improve Discoverability with Accurate Archival Cataloging and Metadata StandardsCreating an archival catalog provides easy and efficient access and retrieval of information within your archive, whether you choose a simple box and folder inventory in a spreadsheet or more detailed entries in an archival database or collections management system. HAI’s professional archivists are well-versed in archival description and metadata standards as well as archival databases and collections management systems.
Digital Preservation
Protect Digital Records with Strategic and Sustainable Digital Preservation SolutionsOrganizations are creating digital records at speeds and quantities never before seen. Managing the digital records in your archive requires a unique skill set and active preservation. Whether you need a collections assessment, archival organization and processing, web archiving, or any of our other archival services, HAI’s professional archivists and Digital Archives Specialists will ensure that the digital records in your archive are protected and accessible now and in the future.
Digitization Services
Transform Physical Archives into Digital Assets with High-Quality Digitization ServicesDigitizing your archive increases access, aids in preservation, and builds a cache of digital content for use in engaging digital experiences. Whatever your goal, HAI’s professional archivists will ensure your assets are digitized to archival industry standards through our tried-and-true approach that includes strategic planning, scanning, and metadata creation.
Technology & Platform Selection
Select the Right Archival Technology for Management, Access, and EngagementWith many options on the market, selecting technology to manage and provide access to your archive can be a daunting task. HAI’s professional archivists will help you find the best solution for your archive, needs, and budget. Through a comprehensive assessment process, we will work with your archive and your stakeholders to understand your specific needs to develop recommendations for optimal platforms.
- Collections management system (CMS)
- Digital Asset management system (DAM)
- Archival publishing platform
- Digital exhibit platform
Disaster Planning
Safeguard Your Archive with Customized Disaster Preparedness and Recovery PlanningFrom hurricanes and floods to wildfires and droughts, natural disasters can put your archive at risk. By taking strategic and thoughtful actions now, you can mitigate the impacts of these disasters and protect your archive. HAI’s professional archivists will help you implement strategies for preserving your archive, conduct education and training for your staff, optimize technology, and develop emergency disaster plans and kits to be proactive and responsive should the worst happen.
Funding Advisory Services
Strengthen Grant Applications with Expert Project Scoping and Archival PlanningSecuring funding for an archival project is never easy. If you are applying for grantfunding to support your archival project, HAI’s professional archivists and project managers create a detailed and tailored project approach that you can include in your submission package.
Supplemental Expert Staffing & Resources
Get On-Demand Archival Expertise with Flexible Staffing Solutions (HAI-as-a-Service)
Web Archiving
Web Archiving Services that Safeguard Legacy and Enhance DiscoverabilityYour archive serves as a vital resource for collective memory. Successful archives programs keep historical and born-digital records well organized, preserved, and described for ease of access and use.
Whether you have a large collection of corporate memorabilia, a prominent family’s historical manuscripts and papers, a government office’s electronic records, a legal firm’s legacy paper records, or anything in between, our team of professional archivists will create a tailored, actionable approach to help you reach your goals.
In Case You Missed It
Our History
45 Years of Turning History Into Insight
Signature Research Report
Pressures, Possibilities & Precautions
Heritage Is A Strategic Asset
The Heritage Advantage CoLab
celebrate America's 250th
A Tribute to America's Systems
